Executive Secretary - Japanese Speaking

Our company is in response of customer demand for technical design and support the increasing of customer demand in major industries such as Electronics, Automotive, Food, Beverage, Pharmaceutical & Cosmetic and Machine Builder etc. We also supply for a wide range of quality pneumatic and compressed air equipment. We are currently looking for Executive Secretary - Japanese Speaking to could support our executive management to run the business smoother. 

Job Title:          Executive Secretary - Japanese Speaking

Business Type: Machinery/Factory

Location:          Pathumthani

Job Type:         Full-Time, Monday-Friday 08:30-17:30

Responsibilities:

1. Administrative Support:
   • Manage the Sales Director's calendar; including scheduling appointments, meetings, and travel arrangements
   • Draft, review, and send email, reports, presentations, and communications on behalf of the Sales Director
   • Organize and prepare meeting agendas, taking detailed minutes and following up on action items
   • Assist in the preparation of sales-related reports, presentations, and documents for meetings with clients, stakeholders, or senior management
2. Sales Team Coordination
   • Act as liaison between the Sales Director and the sales team, ensuring effective communication and follow-up on tasks
   • Coordinate and track sales targets, progress, and performance updates
   • Prepare and distribution sales reports, ensuring accurate data is complied from various systems or sources
   • Schedule and coordinate team meetings, training sessions, and internal communications for the sales department
3. Client & Stakeholder Relations
   • Assist in preparing materials for client presentations or meetings, including sales proposals, contracts, and presentations
   • Handle correspondence with clients and stakeholders, ensuring timely responses to inquiries and requests
   • Coordinate travel and meeting arrangements for client visits, conferences, and trade shows
4. Office Management
   • Oversee office supplies, equipment, and meeting logistics for the Sales Director
   • Ensure the Sales Director’s office is organized and that all necessary documentation and materials are readily available
   • Assist with the onboarding and training of new sales team members, providing administrative support as needed
   • Document Translation
5. Confidentiality & Data Management
   • Handle confidential sales and client information with discretion and professionalism
   • Organize and maintain accurate records, client databases, and sales materials for easy access by the Sales Director and team
6. Project Management
   • Assist with coordinating sales campaigns, promotions, or product launches
   • Track and follow up on the progress of key sales initiatives, ensuring deadlines are met and targets are achieved

Qualifications:

• Language:
  • English: Business Level
  • Japanese: minimum JLPT N2
• Proven experience as an executive assistant, secretary, or similar role, preferably supporting a sales or business development team.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong communication skills (both written and verbal), with a focus on professional correspondence.
• Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
• High attention to detail and problem-solving abilities.
• Strong organizational and time management skills, able to work independently and within a team.
• Bachelor’s degree in Business Administration, Sales, Marketing, or a related field is preferred
• Proactive with excellent organizational and multitasking skills.
• Strong interpersonal skills, able to work with all levels of an organization and external clients.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Capable of working under pressure and managing competing priorities.
• Knowledge of sales metrics, reporting, and tracking tools is a plus.

Working Conditions:

• Working Hour: 08:30-17:30 hrs.
• Working days: Monday-Friday
• Language Skill Allowance
• Uniform
• Health and Accident Insurance
• Dental and/or Glasses Allowance 
• Annual Health Check Up
• Annual Leave 10 days / Year
• Provident Fund
• Training
• Bonus (Depend on Individual Performance and Company Performance)
• Annual Salary Review (Depend on Individual Performance)