Our client is an Electronics, Automotive, Food, Beverage, Pharmaceutical & Cosmetic and Machine Builder etc. We also supply for a wide range of quality pneumatic and compressed air equipment. We are currently looking for Executive Secretary - Chinese Speaking to support our executive management to run the business smoother.
Job Title: Executive Secretary - Chinese Speaking
Business Type: Machinery/Factory
Location: Pathumthani
Job Type: Full-Time, Monday-Friday 08:30-17:30
Responsibilities:
Administrative Support:
Manage the Sales Director's calendar, including scheduling appointments, meetings, and travel arrangements
Draft, review, and send email, reports, presentations, and communications on behalf of the Sales Director
Organize and prepare meeting agendas, taking detailed minutes and following up on action items
Assist in the preparation of sales-related reports, presentations, and documents for meetings with clients, stakeholders, or senior management
Sales Team Coordination
Act as liaison between the Sales Director and the sales team, ensuring effective communication and follow-up on tasks
Coordinate and track sales targets, progress, and performance updates
Prepare and distribution sales reports, ensuring accurate data is compiled from various systems or sources
Schedule and coordinate team meetings, training sessions, and internal communications for the sales department
Client & Stakeholder Relations
Assist in preparing materials for client presentations or meetings, including sales proposals, contracts, and presentations
Handle correspondence with clients and stakeholders, ensuring timely responses to inquiries and requests
Coordinate travel and meeting arrangements for client visits, conferences, and trade shows
Office Management
Oversee office supplies, equipment, and meeting logistics for the Sales Director
Ensure the Sales Director’s office is organized and that all necessary documentation and materials are readily available
Assist with the onboarding and training of new sales team members, providing administrative support as needed
Document Translation
Confidentiality & Data Management
Handle confidential sales and client information with discretion and professionalism
Organize and maintain accurate records, client databases, and sales materials for easy access by the Sales Director and team
Project Management
Assist with coordinating sales campaigns, promotions, or product launches
Track and follow up on the progress of key sales initiatives, ensuring deadlines are met and targets are achieved
Qualifications:
Language:
English: Business Level
Chinese: minimum HSK 5+
Proven experience as an executive assistant, secretary, or similar role, preferably supporting a sales or business development team.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Strong communication skills (both written and verbal), with a focus on professional correspondence.
Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
High attention to detail and problem-solving abilities.
Strong organizational and time management skills, able to work independently and within a team.
Bachelor’s degree in business administration, Sales, Marketing, or a related field is preferred
Proactive with excellent organizational and multitasking skills.
Strong interpersonal skills, able to work with all levels of an organization and external clients.
Ability to maintain confidentiality and handle sensitive information with discretion.
Capable of working under pressure and managing competing priorities.
Knowledge of sales metrics, reporting, and tracking tools is a plus.